Now Hiring – Office Manager

Now Hiring: Office Manager

WEEKDAYS MON-FRI 10:00a.m.-4:00p.m (30 hours) 

Reports to: Executive Director 

PAY: NEGOTIABLE DEPENDING ON EXPERIENCE 

GENERAL JOB DESCRIPTION:  The person filling the regular, part time position of the Office Manager of the Charles A Melton Arts and Education Center (TMC) is responsible for the administrative and office support of the Executive Director and Events Coordinator, as well as the Board leadership. These responsibilities (in no order) include but are not limited to: 

  • Monitor voicemail and email messages and provide information to appropriate staff. Provide any follow up as needed. 

  • Distribute postal mail to appropriate staff and coordinate outgoing mail shipments. 

  • Handle incoming visitors and phone calls. 

  • Monitor supplies and alert appropriate personnel of any needs. 

  • Update and monitor online calendars, weekly and monthly schedules. 

  • Filter information to Board of Directors and Executive Director. 

  • Assist Executive Director in advocacy, fundraising, and fiscal management. 

  • Update and manage filing systems. 

  • Create flyers and documents as needed. 

  • Assist with Community events and activities 

  •  Update website and work with Tech Support Person  

  • Attend weekly staff meetings and provide the minutes to all staff members 

  • Schedule meetings between Executive Director and community 

  • Record rental income and send invoices as necessary 

  • Schedule community service volunteers and delegate tasks as necessary 

  • Assist with producing annual reports and monthly newsletters 

  • Assist with Donor software input and date entry 

  • Assist with mail chimp e-mail mass mailings 

Qualifications and Skills 

  • Must be proficient in MS Word, Excel, and other programs 

  • Demonstrated written and oral communication skills 

  • Experienced administrative professional who is dependable and highly organized 

  • Demonstrated ability to work independently and as a team 

  • Knowledge of QuickBooks Online a plus 

  • *Duties are tailored toward a volunteer position* 

Interested applicants should send their resume and cover letter to kennethwinston1@comcast.net