Category: The Center
Now Hiring: Office Manager
WEEKDAYS MON-FRI 10:00a.m.-4:00p.m (30 hours)
Reports to: Executive Director
PAY: NEGOTIABLE DEPENDING ON EXPERIENCE
GENERAL JOB DESCRIPTION: The person filling the regular, part time position of the Office Manager of the Charles A Melton Arts and Education Center (TMC) is responsible for the administrative and office support of the Executive Director and Events Coordinator, as well as the Board leadership. These responsibilities (in no order) include but are not limited to:
Monitor voicemail and email messages and provide information to appropriate staff. Provide any follow up as needed.
Distribute postal mail to appropriate staff and coordinate outgoing mail shipments.
Handle incoming visitors and phone calls.
Monitor supplies and alert appropriate personnel of any needs.
Update and monitor online calendars, weekly and monthly schedules.
Filter information to Board of Directors and Executive Director.
Assist Executive Director in advocacy, fundraising, and fiscal management.
Update and manage filing systems.
Create flyers and documents as needed.
Assist with Community events and activities
Update website and work with Tech Support Person
Attend weekly staff meetings and provide the minutes to all staff members
Schedule meetings between Executive Director and community
Record rental income and send invoices as necessary
Schedule community service volunteers and delegate tasks as necessary
Assist with producing annual reports and monthly newsletters
Assist with Donor software input and date entry
Assist with mail chimp e-mail mass mailings
Qualifications and Skills
Must be proficient in MS Word, Excel, and other programs
Demonstrated written and oral communication skills
Experienced administrative professional who is dependable and highly organized
Demonstrated ability to work independently and as a team
Knowledge of QuickBooks Online a plus
*Duties are tailored toward a volunteer position*
Interested applicants should send their resume and cover letter to firstname.lastname@example.org
Rental Support Staff
The Melton Center hosts a variety events throughout the year: sports leagues and games, quinceaneras, weddings, meetings, and more. Support staff members will manage event set-up, event break-down, and custodial duties. The hours will be flexible based on rental needs. Support staff must report to The Center 15 minutes before event start time. Please email a resume and cover letter to email@example.com.
We are currently hiring for three Rental Support Staff members.
- Weekday Evening Support: Monday through Friday, 6 – 10 pm
- Weekend Day Support: Saturday and Sunday, 8 am – 4 pm
- Weekend Evening Support: Saturday and Sunday, 4 – 10 pm
Essential Job Functions
- Unlock building and prepare the facilities for client’s arrival: sign-in sheet and temp check-in, turn on lights, AC or heat
- Set-up the event: move tables and chairs, set up scoreboard, display, microphones, etc.; ensure restrooms are cleaned and fully stocked.
- Event break down: Empty trash and put in the dumpster and perform routine maintenance – check restrooms and restock if needed; check, close, and lock windows; and check and lock all interior and exterior doors.
- Miscellaneous Duties – May be also assigned.
- Report Time – may change on occasion.
- Clean gym bathrooms (2)
- Empty trash all interior and exterior
- Organize gym fire escape storing gym (gym cleaning equipment)
- Complete daily task sheets as assigned
Skills, Knowledge for Job:
- General cleaning skills
- Customer Service
Pay range: $10-12
Like many of us, Maria and Elizabeth wanted a way to serve others during the pandemic.
Despite snow, heat, rain, and sleet, these volunteers are out every week, delivering food from the West Chester Food Cupboard and Oscar Lasko YMCA to East End residents. This dynamic duo has delivered thousands of pounds of food to Union Court, Locust Court Apartments, Apartments of Modern Living, Church Street Housing, and Denny Reyburn Apartments residents.
Because of this volunteer-led initiative, over 500 households never had to worry about feeding their families. Thank you, Maria and Liz for your fantastic work! We’d also like to thank the St. Paul’s Men’s Ministry for helping organize and pack groceries for our clients.
Baptist Church of West Chester: 221 S High St, West Chester, PA 19382. Free breakfast on Saturdays from 6:00 am – 9:00 am and on the second & fourth Sunday at 11:00 am. Open to the public. 610-696-7466
- Church of Holy Trinity: Friday Night Supper: Every Friday 4:00 – 6:00 pm. 212 S High St. 610-389-4505
- Cornerstone Christian Fellowship: Free dinners on Wednesdays at 6:00 pm. 426 W Gay St. 484-358-4983
- Meals on Wheels Agency: Deliveries available Monday – Friday to elderly and homebound individuals. 404 Willowbrook Ln. 610-430-8500
- Oscar Lasko YMCA: The Y has partnered with the Chester County Food Bank and the United Way of Chester County, to collect and distribute food to the community on Fridays from 9:00 am-12:00 pm. For donations and pick-up, you will need to pull up on Chestnut Street park in one of the meter spots near the front door and honk your horn.
- Safe Harbor: Community Lunch is served Monday – Saturday 11:30-12:30 and on Sunday’s November-March same time. 20 N Matlack St. 610-696-9016
- St. Agnes Day Room: Breakfast: Monday – Friday: 9:00 – 10:00am. Lunch: Monday – Friday: Noon – 1:30pm 233 W Gay St. 610-429-0697
- Salvation Army Community Meals: Monday – Thursday: Breakfast 7:00 am | Dinner 5:00 pm — Saturday Dinner 5:00 pm (except 2nd Saturday) Sunday Lunch 1:00 pm — Sunday Dinner 5:00 pm — No meal service on Fridays. 101 E Market St. 610-696-8746
- West Chester Area School District: Free meals are distributed every Wednesday at Henderson High School from 11:00 am -1:00 pm and at the rear of Fugett Middle School (off of Paoli Pike) from 4:00 pm—6:00 pm. Meals are pre-packaged & include a choice of two entrees, fruit, vegetable, and milk. Contact Food Service Manager,
Clare DiSabatino at 484-266-3880 for alternative meal options regarding dietary concerns.
- The West Chester Food Cupboard: If you or anyone you know needs food, PLEASE remember the West Chester Food Cupboard. It is safe, friendly and easy and you will take home a lot of good food. We’re open Tuesday, Thursday, and Saturday mornings from 8:30 to 11:30 at 431 South Bolmar Street.
Since 1918, the Melton Center has provided programming to West Chester’s marginalized communities through educational, recreational cultural, and civic services. The need for resources and programs has never been greater. Due to COVID-19, we were unable to host our usual fundraising events and lost income from our regular facilities rentals. We are hosting this virtual event to continue to support needed programs.
Since March 2020, we have temporarily realigned our mission to meet the basic and intermediate needs of the community we serve. We have been able to feed over 500 families and provide safe and much needed recreational activities for the east end of West Chester and beyond. Here are a few ways we’ve served our community:
- Every week, our community volunteers have delivered hundreds of meals to nearly 100 homebound and vulnerable residences including Union Court, Locust Court Apartments, Apartments of Modern Living, Church Street Housing, and Denny Reyburn Apartments.
- Despite blistering temperatures, our volunteers completed our Outdoor Beautification Project. Throughout the fall, that was used by New Direction students and MOBBY participants. In partnership with FOSCI, The Center held our 1st “Melton Pot” Garden Party and fundraiser. We can’t wait to celebrate many occasions out there!
- Over the summer, we distributed 50 bikes to neighborhood kids in partnership with the Salvation Army, through our Giving Bikes Back Program.
- Since July, we have offered COVID-safe, in-person recovery meetings.
- The Melton Center also cultivates a community garden, cared for by volunteers. This year, more than 200 pounds of food was donated to local food banks.
- John Humanick Family Foundation awarded us a $95,000 grant to support our programs. We are proud of our long-term relationship with Chester County Adult and Juvenile Probation.
- During Thanksgiving, the Trinity AG (West Chester PA) and Brandywine YMCA distributed turkeys, outerwear and bags of food to our neighbors on the East Side.
- Mentoring Our Black and Brown Youth (M.O.B.B.Y) is a new program that focuses on young black and brown male students. Bi-weekly meetings and monthly trips provide educational, recreational, cultural and civic experiences for these youth.
- During the holidays, our generous community donated holiday gifts for our New Directions students through a toy drive organized by Limoncello West Chester, Limoncello Chester Springs, Bar Avalon, and Toys for Tots.
- The Melton Center was one of the few places where community service volunteers could do their court mandated volunteer hours.
- Construction began on The Melton Center Apartments.
- While most recreational places were closed during the pandemic, in compliance with CDC protocols, our gym has continued to offer a safe place for students to play basketball after school.
- Two donors have also offered safe gym and rec time for community members.
- In January, we hired three new staff members.
- Our New Directions Program has engaged 30 students in grades K-8 in more than 350 hours of virtual tutoring, mentoring, and enrichment to support their academic and social-emotional well-being. Thank you to the more than 50 volunteers from West Chester University, our local high schools, and our community who have made this possible!
We look forward to holding our first-ever virtual fundraiser, The Melton Center Presents: A Night for CommUnity, on Saturday, April 10 to raise awareness and support for our programs. We hope you’ll join us by purchasing a ticket or becoming a sponsor!